FEATURES

Everything your insurer wishes you had.

Vendor credentials, staff certifications, permits, alerts and a schedule that enforces the rules — in one place, on any device.

01VENDOR PASSPORT

Every contractor, verified.

Insurance certificates and licenses for every vendor, with status calculated automatically. Vendors join free and keep one profile for every park they serve.

  • Valid, expiring and expired status at a glance
  • One-click requests for an updated COI
  • 12 trade categories with assignment to properties

Vendors · Crown Lake

Electrical contractor 12 DAYS LEFT
Pool service VALID
Tree removal EXPIRED

02COMPLIANCE VAULT

Permits that renew themselves on time.

Every permit and document stored per property, with a 45-day warning and a one-step renewal flow. Your audit binder, always current.

  • Automatic status from expiry dates
  • Renew or update dates in one step
  • Managers renew only for their own parks

Permits · Lakeside property

Pool operating permit RENEWED
Food service permit 38 DAYS
Fire inspection VALID

03CERT-GATED SCHEDULING

No cert. No shift. No exceptions.

Each position lists its required certifications. When a shift is assigned, ResortAIQ checks every cert against the shift date — enforced in the database, not just the screen.

  • Look-ahead checks for future shifts
  • Clear refusal reasons for managers
  • Clears the moment a new cert is logged

Assign shift · Sat Nov 28

Emma Carter · Lifeguard CLEARED
Tyler Reed · Food Service MISSING CERT
Jake Morris · Lifeguard BLOCKED

04SMART ALERTS

Reminders before it’s a problem.

Branded email digests at 45, 30, 14, 7 and 1 day before anything expires, plus a Monday roll-up of anything still overdue.

  • Owners get every property; managers get theirs
  • Every alert logged for your audit trail
  • Sent from a verified domain

Monday digest · 8:00 AM

Vendor COIs expiring 3 ITEMS
Staff certs expiring 2 ITEMS
Overdue 1 ITEM

05PORTFOLIO & ROLES

Every park. One login.

Roll up compliance across all your properties. Invite managers to the parks they run — they see nothing else.

  • Owner and manager roles
  • Property-level data isolation
  • Plan and usage page with grace periods

Portfolio

Crown Lake RV Resort 6 OF 7 CLEARED
Lakeside KOA ALL CLEAR
Ridge RV Resort 2 EXPIRING

06SMART PREQUALIFICATION

AI reads the fine print.

Upload an insurance certificate or license and ResortAIQ flags whether it meets your requirements — coverage minimums, expiry, license type — before you review. You still make the final call.

  • Category-specific requirements
  • Flags gaps, never auto-approves
  • Works on PDFs and phone photos
COMING SPRING 2027

Document check

General liability ≥ $1M MEETS
Expiry date MEETS
Additional insured listed MISSING

Why not a spreadsheet?

Capability RESORTAIQ Spreadsheets & binders Reservation system
Live expiry status Automatic Manual Not covered
Reminders before expiry 5 per item Calendar if you remember Not covered
Blocks uncertified shifts Yes, by shift date No No
Vendor self-serve profile Free No No
Per-property access Enforced in database Shared file Varies
Audit trail of alerts Logged No No
Works on phones Install to home screen Clunky Varies

ResortAIQ runs alongside your reservation system — it doesn’t replace it.

ADMIT ONE · FOUNDING PARK PASS

Pilot free. Then 30% off for 2 years.

Limited to 20 parks. Shape the product with your feedback and keep 30% off any plan for 24 months after launch.